Handling resales can be one of the most costly and time-consuming responsibilities for management companies. With each transaction requiring multiple steps like processing paperwork, handling payments, and mailing welcome letters, even small inefficiencies can quickly escalate. What if you could simplify this process, reduce costs, and eliminate human errors? That’s exactly what Klozed is here to do.
Resales often require the coordination of multiple team members and tasks, including:
Opening and scanning mailed documents (2-15 pages per resale).
Processing a minimum of two checks per resale.
Uploading documents and ensuring they are correctly filed.
Preparing and mailing welcome letters to new owners.
Correcting errors caused by manual entry.
For a management company handling 30 resales per month, this translates to:
30 hours of labor per month across four staff members.
Additional costs for paper, ink, postage, and check handling.
Significant time spent correcting errors that could lead to delays or compliance issues.
In total, these tasks can cost a management company nearly $11,000 annually. And let’s not forget the frustration of balancing these administrative burdens with other essential responsibilities.
Klozed takes the hassle out of resale management by shifting much of the workload to the settlement company, streamlining operations and reducing costs. Here’s how:
Klozed eliminates the need for staff to open, scan, and manually upload resale documents. Instead, all necessary files are handled digitally by the settlement company and uploaded directly into the system, saving valuable time and resources.
Say goodbye to processing multiple checks manually. Klozed allows settlement companies to handle payments directly within the platform, ensuring funds are routed correctly without involving your team in tedious reconciliation tasks.
With Klozed, welcome letters are generated and sent automatically. This not only speeds up the process but also ensures that new owners receive accurate and timely communication - no more printing, mailing, or risking delays.
By leveraging automation, Klozed significantly reduces the likelihood of human error. Settlement companies take ownership of data input and verification, minimizing discrepancies and ensuring accuracy.
Labor Savings: Staff members no longer need to spend 15+ minutes per resale. Instead, their time can be reallocated to higher-value tasks.
Material Savings: Cut costs on paper, ink, and postage.
Error Mitigation: Avoid costly corrections that can result in delayed closings or compliance issues.
Here’s a snapshot of how Klozed can transform a management company’s bottom line:
Labor Savings: Save up to 30 hours per month, equating to approximately $750/month in labor costs.
Material Savings: Eliminate over $1,000 per month in paper, ink, and postage expenses.
Error Reduction: Avoid additional costs associated with correcting errors and reprocessing transactions.
With Klozed, the average management company can save tens of thousands of dollars annually while delivering a seamless and professional experience for new owners.
By moving the responsibility of resale processing to the settlement company, Klozed not only reduces the burden on your team but also ensures a higher level of accuracy and efficiency. This means:
Happier staff with fewer repetitive tasks.
Satisfied clients due to faster, error-free transactions.
Stronger bottom lines thanks to reduced costs.
Klozed is more than a software solution; it’s a game-changer for management companies looking to optimize their operations. By putting the onus on the settlement company and leveraging automation, Klozed transforms a traditionally cumbersome process into a streamlined, cost-effective workflow.
Don’t let your resale process drag down your team or your budget. Take the first step toward a smarter, more efficient future with Klozed today. Contact us to learn more and schedule a demo!